Trainer Calendar

Open Calendar in the trainer app to see your week, Monday to Sunday. Use the previous and next week controls to move between weeks, and This week to come back. On a phone the week is a list of days. On a wide screen it shows as seven columns.

The calendar shows your class days, booked sessions, leave and other work. A cancelled booked session shows its status. Leave and other work you have asked for but the office has not yet approved show as Waiting for approval. A class day with no set hours shows Time to be set.

Select a booked session to prepare and record it. Select a class day to open its class-day page. Today gathers current tasks and follow-up work, so you do not need to search the calendar for them.

Access required

Sign in with a login linked to a trainer record. Your calendar and your subscription show only your own classes and booked sessions. They do not give access to the rest of the organisation's schedule.

Calendar subscription

Select Subscribe to follow your schedule from Google, Outlook or Apple Calendar:

• Add to Google subscribes in Google Calendar.
• For Apple Calendar or Outlook, copy the feed URL and add it as a calendar from a URL.
• Download .ics saves a one-time copy that does not update.

The subscription covers your classes and your booked sessions. Booked sessions show the course and location, never the learner's name. Your calendar app updates the same events when the office changes them, and a cancelled session or class day stays on the calendar marked as cancelled. A session moved to another trainer leaves your calendar. Online classes, leave and other work are not part of the subscription. Changes appear the next time your calendar app refreshes the feed.

Sessions with set times show in your calendar app's own local time. Class days recorded without times show as all-day events.

Anyone with the feed URL can see your schedule, so keep it private.

The feed works only while you are still a member of the organisation and your trainer record is active. If your subscription stops updating, open Calendar and select Subscribe again. You get a new link when the old one no longer works.

Time zones

Booked session times show in the session's own timezone. Leave and other work use the organisation's stored timezone.

Changes to the schedule

Rescheduling, reassignment, cancellation and class setup are office work. When the office changes your upcoming sessions, you get one email listing the changes. Use Requests to ask for leave or other work, or contact your scheduler when a session needs to change.

If assigned work is missing, ask an administrator to check that your login is linked to the correct trainer record.

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