Activity Feed

The activity feed is a chronological timeline of every meaningful event on a student, enrolment, or class. It's the audit trail you'd hand to an auditor, the troubleshooting timeline you'd scan during a support call, and the receipt that confirms an automation actually fired.

Access required

Choose the task you are doing. Each row is a separate action.

Open the feed from a record you can access. Linked payments, assessments and other records retain their own area permissions.

Where it appears

Student and class feeds also surface events from related enrolments, when a student's enrolment receives a unit outcome, that event shows on both the enrolment feed and the student feed (with the course/program name as a disambiguating label).

What gets logged

Every event captures: timestamp, actor (the staff member or "System" for automations), a human-readable label, secondary detail, and any event-specific payload (amount, parchment number, stage transition, etc.).

Lifecycle and status

• Created: entity created (Student / Enrolment / Class / Employer)
• Archived: entity archived
• Status Changed: completion-status flip (e.g. Active → Completed)
• Stage Changed: pipeline stage moved (e.g. Enrolled → In Training, with AUTO tag if it was an automatic transition)

Verification and onboarding

• USI Verified: Unique Student Identifier verified
• Identity Verified: identity verification completed (manual or via portal)
• LLN Cleared: Language, Literacy, Numeracy cleared (in-app assessment)
• LLN Manually Completed: staff marked LLN satisfied with a reason (paper LLN, prior assessment, RPL evidence)
• Survey Completed: student finished post-course survey

Progress and assessment

• Progress Updated: course progress status changed
• Unit Outcome: assessment/unit result recorded
• Assessment Submitted: student submitted an assessment
• Assessment Reviewed: trainer reviewed the submission
• Extra Attempt Granted: staff granted an additional attempt

Documents and recognition of prior learning

• Document Added / Removed: file uploaded or deleted on the enrolment
• Identity Doc Uploaded: identity verification document uploaded
• Previous Cert Submitted: prior certificate submitted for credit transfer
• Previous Cert Reviewed: prior cert approved or rejected (rejection reason in detail)

Communications

• Email Sent: email dispatched
• Email Bounced: hard bounce (delivery failure)
• Email Failed: temporary failure
• SMS Sent: SMS dispatched
• TPR Sent: third-party report sent to a workplace supervisor
• TPR Received: third-party response received

Payments

• Payment Recorded: payment succeeded; amount renders as currency (e.g. $150.00)
• Payment Refunded: refund processed; amount renders as currency

Certification and lodgement

• Document issued: Statement of Attainment, Statement of Completion or qualification certificate issued, with its number and date
• Document downloaded: learner downloaded the issued document
• Lodgement Exported: included in an AVETMISS lodgement export
• Compliance Flag: compliance issue flagged

Automations

• Automation Fired: scheduled automation executed (e.g. USI reminder email)
• Automation Skipped: automation cancelled (manually or because conditions changed)

Employer

• Employer Assigned: employer attached, changed, or cleared on the enrolment
• Training Request Submitted: employer submitted a training request
• Training Request Approved: staff approved a request

Class schedule and staffing

• Class Scheduled: class scheduled with dates
• Class Date Changed: start or end date moved (old → new in detail)
• Class Cancelled: class cancelled
• Trainer Assigned: trainer attached or changed
• Session Added: training session added
• Attendance Recorded: attendance marked

Cross-entity links

• Enrolled in Class: student enrolled in a class (visible on student feed)
• Student Enrolled: student enrolled (visible on class feed; click to drill into the student)
• Student Withdrawn: student withdrew from a class

Notes and checklists

• Note Added: free-text note added
• Checklist Toggled: checklist item ticked or unticked

Pagination

The feed shows 50 events per page. Click Load more at the bottom to fetch the next page. Newest events first.

Scheduled automations that haven't fired yet appear in an Upcoming section above the historical feed, so you can see what's about to happen as well as what's already happened.

Event categories

Every event carries a small category tag above its title: Enrolment, Status, Pipeline, Email, SMS, Payment, Document, Progress, Assessment, Note, Automation, and so on, so a busy feed still scans by type at a glance. The feed itself is a single chronological timeline; there are no filter controls on any of the three views.

Linked events

Events that touch another entity are clickable. From a class feed, Student Enrolled drills into the student. From a student feed, Enrolled in Class drills into the class or course. This makes it easy to trace a chain of events across entities without losing context.

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