Attendance Tracking
Record attendance on the assigned class day, let learners check in from the class QR and save the roll before finishing.
Last updated 19 Oct 2026
Open an assigned class day from Today or Calendar. Attendance is the first step on the class-day page. Today shows how many learners are marked, for example Attendance not taken or Attendance taken.
Access required
Sign in with a login linked to the trainer record assigned to the class day. You can record attendance and show the check-in QR for the class days you are the trainer for. A day the office gives to another trainer moves to their Today and Calendar, and they take its attendance. Learners who check in from the QR need only the QR and their own date of birth.
Mark the roll
For every learner still in the class, choose a status:
| Status | Use |
|---|---|
| Present | The learner attended. |
| Late | The learner arrived late. |
| Absent | The learner did not attend. |
| Excused | The absence was excused. |
Mark everyone present marks every learner you have not marked yet as present, so you only change the exceptions. Select Save attendance to save. The button shows how many changes are not yet saved. Changes are not saved until you select it.
Learners who have withdrawn from the class are not listed.
Learner check-in with the QR
Select Check-in QR and show the code on your phone or the room's screen. Each learner:
- Scans the QR with their phone camera.
- Taps their name.
- Enters their date of birth and selects Check in.
A learner who checks in up to ten minutes after the class starts is marked Present. After that they are marked Late. If the learner is already marked Present or Late, checking in does not change the mark. A learner marked Absent or Excused who checks in is marked in. After checking in, the learner can fill any Form that is open for the class.
The class-day page refreshes with new check-ins while keeping marks you are still editing.
The QR has these limits:
- It works only on the class day.
- Once you finish the class day, it no longer marks anyone in. Learners already marked in can still fill their Forms.
- After five wrong dates of birth in fifteen minutes, that learner cannot check in for a while. Mark them yourself.
- It opens only on your organisation's own site.
Finish the class day
Every learner must have saved attendance before you can finish the class day. Complete the other delivery steps, add Session notes and select Finish class. Attendance and your sign-off stay on the class record.
Office staff set up the class and its scheduled days. Contact the office if the date or learner list is wrong.
Keep going
Trainer Portal Overview →
Use Today, Calendar and Requests to deliver training, record sessions and review assessment work.
Trainer Calendar →
See assigned classes, booked sessions, leave and other work together, and subscribe from your own calendar app.
Class Delivery →
Take attendance, review learner Forms, record activities, observations and unit results, then finish an assigned class day.
Reviewing Submissions →
Mark assessment work from your learners one item after another, and grade and override submissions.