Run student management and learning together, with bookings, payments and reporting. Connect your AI assistant to your live RTO records.
$0/month to start · no credit card · NAT file import available
Student management, online learning, websites and AVETMISS reporting. Every core feature, on every plan.
One outline. One completion workflow.
“We ran three separate systems for 15 years, a student management system, a Moodle instance, and an old website, that cost thousands a year and didn’t talk to each other. RTObase replaced all three.”
Peter White, Director, Centre for Training
26
fixed compliance checks
4 systems
replaced by one platform
30 years
record retention, hosted in Australia
$0
monthly cost on the Startup plan
Inside RTObase
Design the course, run the venue and finish the class. The same learner records connect the work your team does each day.
Course design & qualifications
Arrange lessons and assessment tasks, map requirements and review coverage. Deliver a qualification through its unit courses, with one enrolment and progress through the units.
Explore course design →Class completion
Review prerequisites, attendance, grading and competencies in one wizard. Open the records that need attention, then issue completion documents for the learners who are ready.
See the completion workflow →Screens & venue operations
Pair a TV or tablet by code. Show live bookings, today's classes or asset readiness, with no staff login on the device.
Choose the venue and views for each screen
Hide sensitive learner details in public areas
See daily pre-start checks beside the assets in use
Asset readiness / Daily check reminders
CPD tracking
Track recurring schemes, course credit and reviewed adjustments. Give learners a branded statement, with issued credit preserved on the completion document.
Explore CPD tracking →
Invoicing & Xero
Invoice employers from enrolment records. Sync invoices and optional payments to Xero, with revenue accounts per course and tracking per location.
Explore Xero sync →
Today, Calendar and Requests give trainers one place for assigned delivery, learner history, session notes and the course’s required sign-off. The office works from the same records.
Explore the trainer app →Charge each booked lesson, test and retest at its own fee. Send or renew the right payment request, set a custom amount and see what remains outstanding.
Explore session payments →Take attendance, let learners check in by QR, collect course Forms and record activities, practical observations and authorised unit results on the class day.
Explore class delivery →Employers request training, follow employee progress and see trainer recommendations. Session notes and next steps appear only when the trainer chooses to share them.
Explore the employer portal →Actual product views with illustrative demo data.
The full lifecycle
Keep enrolments, learning progress and communications connected, so staff can follow up from the student's record.
Enrol online
A branded course page turns interest into a paid enrolment without re-keying the learner later.
Enrolment insights
See an enrolment's outlook and suggested next action, then review what needs attention.
Explore insightsRenewal pipeline
Find past students due for renewal using your course renewal periods, then plan their follow-up.
Explore renewalsAudit trail, always on
Core record changes are stamped and retained, giving you a reliable history for audit preparation.
Explore complianceOne platform
Student management system
Contact details, USI verification, enrolment history and communications, one searchable record per learner.
Explore student managementOnline enrolment & payments
Students enrol and pay on your website, with payment details linked to their enrolment.
Explore online enrolmentOnline course delivery (LMS)
Build online lessons, import SCORM and collect practical assessment evidence. Learner progress stays with the enrolment.
Explore the LMSAVETMISS reporting
Release 8.0 NAT files generated from data you already have, validated before you upload.
Explore AVETMISS reportingWebsite builder
Build a course catalogue and enrolment site with AI, or keep your existing website and embed course and enquiry forms that connect to RTObase.
Explore the website builderAdmin Agent
Ask in plain English and review proposed changes before approving them. Uses your login and permissions.
Meet the Admin AgentAI · included on all plans
Ask the Admin Agent to find records or prepare an update. Review its proposed changes before approving them. Or connect Claude, ChatGPT, Codex or another compatible assistant to your live student and learning records. Connections are included on every plan.
Uses your login and permissions to read records
Shows proposed updates for you to check
Records supported changes in the audit trail
Connected AI uses the access you choose, limited by your role
Compliance · included
Automatic record checks bring gaps into a shared work plan. Once a year your team signs the Standards from one summary of what RTObase holds.
Open the records behind each finding
Sign the 23 Outcome Standards once a year, ahead of ASQA's Annual Declaration
Download an audit pack made from the signed copy
Compare
Check features, pricing and migration requirements side by side. Use the buyer's guide to prepare questions for your shortlist.
| RTObase | Separate systems | |
|---|---|---|
| Monthly cost to start | $0 | $400 to $900 |
| Website + online enrolment | Included | Separate vendor |
| Online course delivery | Included | Separate LMS |
| AVETMISS validation | Built in | Manual / add-on |
| Migration | NAT file import | Paid onboarding |
Pricing
No hidden fees. No seat-based pricing. Start free and only pay when students enrol.
Startup
$0 + GST/mo
2% + 30c per enrolment, capped at $4 + GST
Everything you need to manage students, take payments, and prepare AVETMISS reporting, zero upfront cost.
Start for freeBusiness
$499 + GST/mo
No per-enrolment fees
No cap on student records or enrolments. Business includes up to 1,000 outgoing text messages per month under fair use, hands-on migration support, and custom roadmap features.
Get startedNeed a BYO payment gateway, unlimited outgoing text messages, or dedicated support and SLAs? Ask about Custom
RTObase starts at $0/month on the Startup plan. You only pay 2% + 30c per enrolment, capped at $4 + GST. Every core platform feature is included. The Business plan is $499 + GST/month flat with no per-enrolment fees, outgoing text messaging included, and hands-on migration support. No lock-in contracts, no setup fees.
Yes. Export your AVETMISS NAT files from your current system and upload them to RTObase. The import brings across your students, courses, units and enrolments. You review the result before going live. Website pages can be imported separately from a URL. Business includes hands-on migration support.
Yes. RTObase generates AVETMISS Release 8.0 NAT files directly from your student and enrolment data, with built-in validation before upload. AVETMISS reporting is included on all plans, including the free Startup plan.
No. RTObase is designed for the people who run RTOs, not the people who run servers. The website builder, course builder and reporting all work without a developer, and the Admin Agent lets staff make routine changes by asking in plain English.
Yes. Connect a compatible assistant such as Claude, ChatGPT or Codex to your live student, enrolment and learning records. Connected AI is included on every RTObase plan, with access limited by your permissions. Your organisation must enable AI access to personal records. Custom roles and scoped developer API keys are included on Business and Custom.
Primary data is hosted in Australia. RTObase supports long-term record-retention workflows and keeps audited change history for core operational records. Each RTO remains responsible for applying the retention and disposal requirements that apply to its records.
Walk through enrolment, delivery and reporting with us, and discuss bringing your records across.
