RTO software for enrolment, delivery and reporting.

Enquiry forms on any website

Share a direct enquiry link or copy an embed snippet for your existing website. Responses arrive in the same leads inbox, with no RTObase website page required.

Website builder

A professional site with a drag-and-drop editor, SEO-optimised pages, enquiry forms that feed a leads inbox, automatic sitemap and robots.txt. Custom domains on every plan.

Campaign results and affiliate programs

Tag a link and see which campaigns produced enquiries, enrolments and paid enrolments from your own records, with no analytics or advertising account required. Run affiliate programs on the same attribution: each referrer gets a unique tracked link, successful live payments build a commission ledger you review, and payouts you make outside RTObase are recorded for reconciliation.

LLN screening

Language, literacy, numeracy and digital screening at enrolment, read as per-skill ACSF confidence, support needs recorded before training starts, not a pass/fail gate.

Online Lessons

Build online courses with modules, topics and 30 content widget types. Reuse knowledge-question banks, collect practical evidence and learner declarations, and draft topic content with AI. Archive lessons to keep the library tidy while existing courses retain access, restore them later or safely delete unused drafts.

Course design & qualification delivery

Build the course outline, link lessons and assessment tasks, and review the design in one workspace. A qualification is a course with unit courses in delivery order. Learners enrol once, with progress through the units linked to the qualification's fees, outcomes and completion.

Practical evidence, including video

Collect the evidence a practical assessment actually needs: files, photos, learner declarations and video recorded on the spot from a phone or laptop, stored against the attempt rather than emailed around. Criteria can require several observations of the same skill, and the assessor sees every attempt and observation together when they mark.

SCORM in Online Lessons

Add SCORM 1.2 content directly to a lesson. RTObase pins the published package version and keeps learner status, score and resume data on the enrolment record.

Student portal

Every student gets a branded portal: magic-link login, enrolment summary, online courses, assessments, payments and certificate downloads, from any device.

Trainer app and class-day delivery

Today, Calendar and Requests bring assigned work to the trainer’s phone or tablet. Record session notes and sign-off, take class attendance with QR check-in, collect course Forms and record activities, practical observations and authorised unit results.

Employer portal

Employers enrol teams, request workplace classes before naming learners, track employee progress and see trainer recommendations. Session summaries and next steps appear only when shared by the trainer. Employers can pay invoices and download completion documents from the same portal.

Scheduling & bookings

Book driving lessons, practical assessments and equipment-based training on an asset or trainer board. Find a continuous available slot, reserve assets and staff with a hold, resize sessions and block maintenance time. Learners and employers can book offered slots in their portals or request a preferred time.

Admin Agent

Ask RTObase to do back-office work in plain English. A copilot on every page reads your live data and proposes each change as an approval card before it runs, under your own login, permissions and audit trail.

Connect your AI assistant

Connect Claude, ChatGPT, Codex or another compatible assistant to live SMS and LMS records. Find learners, check progress, update everyday records and arrange bookings within your connection’s access and your role. Included on every plan, with organisation AI opt-in required.

Payment and invoice changes, refunds, certificate issuance, lodgement and new assessment submission reviews stay in RTObase. Your assistant is instructed to ask before changes.

AVETMISS reporting & validation wizard

A guided wizard from generate to lodge. Pre-flight checks catch errors before export, and when AVS sends a rejection back you import its report, every error mapped to the exact student and field, with a deep-link to fix it.

Funded VET reportingBusiness+

Keep funding contracts and jurisdiction details on enrolments, prepare reporting extracts and record authority responses. Queensland includes a documented ATA layout, LUI and prior-qualification checks. NSW adds Commitment ID and program-status fields.

Included on Business and Custom when enabled. Queensland still needs authority validation on upload; NSW and other states use data extracts. Staff lodge and record the response.

CPD credit & learner statements

Set up professional development schemes, recurring cycles and course credit. Credit is frozen on the completion document when issued. Learners see progress and download a branded statement, while staff can record evidence-backed adjustments and export the activity log.

Compliance built in

Compliance checks run 26 fixed rules over your records and track regulator dates, registers and dated commitments. Turn on Standards reviews for one sign-off a year across all 23 ASQA 2025 Outcome Standards and the fee rules.

Alerts resolve when the source record is fixed. A Standard's status comes only from open rule alerts, and an admin signs.

Issuing-authority lodgement

Some courses answer to a regulator, not just NCVER. RTObase records the assessment and the accredited assessor, then builds ready-made lodgement files, High Risk Work Licence, Liquor & Gaming NSW, NSW Food Authority, NSW Police SLED and Department of Transport WA pathways.

Trainer timesheets for payroll preparation

Bring scheduled session hours, other work, professional development, leave and missing entries together for a week, fortnight or custom range. Administrators download a CSV for review and payroll preparation. Pay rates and wage calculations stay in your payroll system.

Unified student record

One record per learner, from first enquiry through five-year renewal. Every email, login, payment and submission is attached, no integrations, no data drift.

Annual Standards sign-off

Opens 1 February and is due 15 March, two weeks before ASQA's Annual Declaration closes. Admins get one email when it opens and one when it is due soon. Signing gives one audit pack ZIP with a readable PDF and the supporting files.