Class Delivery

Open your class day from Today or Calendar. Today lists today's class days and earlier ones you have not finished. The class-day page keeps that day's delivery work together in six steps.

Access required

Sign in with a login linked to the trainer record assigned to the class day. Each class day has its own trainer. It is the class's trainer unless the office gave that day to another trainer. Only the day's trainer can take attendance, take Forms on their phone, show the check-in QR, record unit results and finish that day. A trainer who holds any day of a class can open the class from the trainer app and see it read-only. The Trainer Matrix still decides which units you can assess.

When the office gives one of your days to another trainer, that day leaves your Today and Calendar and appears on theirs.

1. Attendance

Mark every learner still in the class as Present, Late, Absent or Excused, then select Save attendance. Mark everyone present fills in anyone not yet marked, so you only change the exceptions. Learners who have withdrawn are not listed.

Select Check-in QR to let learners check themselves in on their own phones. See Attendance Tracking.

2. Learner Forms

If the course has Forms before or after each class, each Form shows how many learners have done it. A learner can fill it on their own phone after checking in from the QR, or you can select Fill on this phone and hand them your phone.

The after-class Form opens thirty minutes before the class ends, and shows Opens at with the time until then. A page left open unlocks it at that time. Missing Forms stay visible for follow-up and do not stop you finishing the day.

3. Activities you ran

This lists the trainer-led activities on the course outline. Activities the class has not finished are marked Next up. Open an activity to record it:

• Training: select Covered today. Who attended comes from the day's attendance, so update attendance if it changes.
• Practice: mark each learner Done or Not yet. Mark everyone done fills in anyone not yet marked. Then save.

Learners see these records on their course outline, and the office sees them on the enrolment. Attended training and completed practice count towards the learner's progress.

4. Practical observations

This lists the practical observation tasks assigned to the class's learners. Select Observe to start an observation for a learner, record your judgement on the observation page, and you come back to the class day. A finished observation shows Satisfactory, or Observe again when another attempt is needed. Continue reopens an observation in progress. If the learner had already started the practical themselves, confirm Continue this practical as assessor? and their saved text responses are kept. Learners cannot start or submit a practical observation; you conduct and record it.

5. Unit results

Open a unit to see each learner's result. Select Competent or Not yet for each learner, or Mark everyone competent and then change the exceptions, and save the unit's results. You are recorded as the assessor, and the result is dated on the class day.

Results follow these rules:

• You can record results only on a class day you are the trainer for, not on a day that has not come yet.
• A cancelled class day does not take results.
• Units the Trainer Matrix does not authorise you to assess show The office records this unit and have no recording buttons. Until your organisation uses the Trainer Matrix, the day's trainer can record any unit.
• RPL, credit transfer, withdrawals and other outcomes the office set stay with the office. So do learners who have left the class and completed enrolments.

6. Finish the day

Save attendance for every learner, add Session notes and select Finish class. This records your sign-off for that day. After finishing, you can change the notes with Update notes. Finishing does not issue certificates or replace the enrolment's completion checks.

Class dates, location, enrolment changes and cancellations are office work. Contact your administrator when those details need changing.

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