1. Go to rtobase.com.au/get-started
2. Enter your RTO code and click Verify
3. RTObase looks up your organisation on training.gov.au and auto-fills your RTO name
4. Enter a Display Name (your branding/trading name, this can be changed later)
5. Click Next to proceed to account creation
6. Enter your name and email, the email domain is locked to your RTO's registered website domain (e.g. you@yourrto.edu.au)
7. Optionally choose Product updates if you want occasional release notes by email. This is off by default and you can unsubscribe at any time
8. Check your inbox for the verification email and click the link to activate your account

After signing in, you'll land on your organisation dashboard. Here's a quick tour:

• Sidebar navigation: Access all features: Students, Enrolments, Courses, Classes, and more
• Dashboard: Overview of your enrolments, completion rates, and recent activity
• Quick actions: Buttons to add students, create classes, and manage your RTO

Before you can enrol students, you need at least one course:

1. Click Courses in the sidebar
2. Click the Add Course button
3. Enter the course name and accreditation choice, then create the draft
4. Open Design to add requirements and build the learning and assessment outline
5. Configure delivery, entry requirements and completion rules
6. Review the design and publish the course when it is ready for enrolments

See Add a Course for the complete design and publication flow.

Courses are made up of units of competency:

1. From your course page, click the Units tab
2. Click Add Unit to add existing units, or create new ones
3. For each unit, enter:
   • Unit Code: The competency unit code (e.g., BSBWHS411)
   • Unit Name: The full unit title
   • Nominal Hours: Hours for this specific unit

Classes are specific instances of a course with dates and a trainer:

1. Click Class Schedule in the sidebar

2. Click Add Class

3. Select your course from the dropdown

4. Enter class details:

   • Class Name: A friendly name (e.g., "BSB40120 - February 2026")
   • Start Date and End Date
   • Trainer: Assign a trainer (optional at this stage)
   • Location: Where training will occur
   • Max Students: Optional capacity limit

5. Click Save

Now you're ready to add students:

1. Click Students in the sidebar

2. Click Add Student

3. Enter the student's details:

   • First Name and Last Name (required)
   • Email: For portal access and communications
   • Phone: Mobile number (auto-formats as 04XX XXX XXX)
   • Date of Birth

4. Click Save

Link your student to a class:

1. Click Enrolments in the sidebar

2. Click New Enrolment

3. Select the Student from the dropdown

4. Select the Class (which automatically links to the course)

5. Optionally set:

   • Enrolment Type: Standard, RPL, or Credit Transfer
   • Referral Source: How they found you

6. Click Save

Congratulations! You've enrolled your first student.