Compare
RTObase vs WeWorkBook
Compare flat-rate and per-enrolment pricing. Bring your student records across from your existing AVETMISS NAT files.
One enrolment record
Learner, course, progress, payments and completion work stay together from start to finish.
The honest read
About WeWorkBook
WeWorkBook combines CRM, LMS, SMS, compliance, portals, automations, website enrolment, API/webhooks, Zapier, Cloud Assess, and Xero integrations for training organisations. RTObase is a better fit for RTOs that want a flat $499 + GST Business plan without per-enrolment fees, plus built-in website, payments, AI, and lifecycle follow-up.
Where WeWorkBook excels
Public pricing with a free starter path and paid plans from $250/month plus per-enrolment fees
Direct RTO, CRICOS, short-course, corporate training, and micro-credential positioning
CRM/enquiry tracking, AVETMISS 8.0, NAT extraction, NCVER integration, USI verification, and dashboards are publicly listed
API, webhooks, Zapier, Cloud Assess, and Xero integrations are included on the Integrate plan
Student portal, scheduling, certificates, surveys, automations, and finance workflows are publicly described
Common reasons RTOs switch from WeWorkBook
Paid plans add $1.50 per enrolment on top of the monthly base fee
The Integrate plan is $650/month plus enrolment fees, before optional setup services
The closest automation plan is $450/month plus enrolment fees, which can exceed RTObase Business as volume grows
No public AI website builder, AI admin agent, predictive lifecycle insights, or RTObase-style website/SEO platform found
Additional services such as Zapier setup can add one-time cost
Feature by feature
Feature comparison
See how RTObase compares to WeWorkBook across the features that matter most to Australian RTOs.
| Feature | RTObase | WeWorkBook |
|---|---|---|
| AVETMISS Reporting | Included | Yes |
| CRICOS Workflows | Business/Custom; manual PRISMS handoff | Yes |
| USI Verification | Included | Yes |
| CRM / Enquiry Tracking | Basic | Yes |
| Student Portal | Included | Yes |
| Online Enrolment | Included | Yes |
| Built-in LMS & eLearning | Included | Yes |
| Scheduled Messages & Surveys | Included | Yes |
| Public API / Webhooks / Zapier | REST API only (Business+) | Yes |
| Cloud Assess Integration | Not included | Yes |
| Xero / Accounting Integration | Included | Yes |
| Website Enrolment | Included | Yes |
| Built-in Website Builder | Included | Website enrolment |
| Custom Domain Website Hosting | Included | Not publicly documented |
| SEO Tools | Included | Not publicly documented |
| Flat $499 + GST Business Pricing | Included | Not included |
| No Per-Enrolment Fees on Business | Included | Not included |
| Self-Service NAT File Import | Included | Not publicly documented |
| Vendor-Assisted Data Migration | Business migration support | $1,800 |
| AI Page & Website Builder | Included | Not publicly documented |
| Automated Compliance Rules | Rule-based checks | Not publicly itemised |
| AI Admin Agent (acts on your data) | Included | Not publicly documented |
| Predictive Lifecycle Insights | Included | Not publicly documented |
| Audit Trail | Included | Yes |
WeWorkBook combines SMS/LMS/CRM workflows with public plan pricing, per-enrolment fees, and API, webhook, Zapier, Cloud Assess, and Xero integrations on its Integrate plan. RTObase uses a flat Business plan and includes a hosted marketing website, payments, predictive enrolment insights, and an approval-gated admin agent.
Feature comparison based on publicly available information. Contact us if any information needs updating.
Migration
How to migrate from WeWorkBook
If your current system can export AVETMISS NAT files, RTObase imports the student, program, unit and training-activity records they contain. You review everything before going live. NAT files do not carry every document, payment, note or communication from your old system.
Export your AVETMISS NAT files and any available student, course, enrolment, CRM, LMS, and finance data from WeWorkBook
Sign up for RTObase and complete the quick setup wizard
Upload your NAT files and review the imported training records
Recreate enrolment forms, payments, website pages, scheduled lifecycle messages, and AI workflows in RTObase
Your data
What RTObase imports from your AVETMISS files
NAT files carry the regulated training records below. They are a migration starting point, not a complete copy of your former system.
Students & Demographics
Names, contact details, USI, date of birth, gender, indigenous status, disability information, and prior education.
NAT00080, NAT00085, NAT00090, NAT00100
Courses & Programs
Program IDs, course names, nominal hours, and all associated units of competency.
NAT00030, NAT00060
Enrolments & Activity
Training activity records, start/end dates, delivery modes, outcomes, and completion status.
NAT00120, NAT00130
Locations
Delivery location codes, addresses, postcodes, and state information.
NAT00020
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Ready to switch from WeWorkBook?
Sign up for RTObase, upload the AVETMISS NAT files from WeWorkBook, and review your records inside your new workspace before going live. No lock-in contracts, no hidden fees.