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RTObase vs Vasto Educator
Compare two integrated RTO platforms. Bring your student records across from your existing AVETMISS NAT files.
One enrolment record
Learner, course, progress, payments and completion work stay together from start to finish.
The honest read
About Vasto Educator
Vasto Educator is a mature RTO platform with SMS, LMS, six portal types, website integration, invoicing, Xero/MYOB, mobile learning, funded training, and published LMS Elearner, Premium, and Enterprise starting prices. RTObase is a month-to-month SaaS platform with a hosted website, payments, predictive enrolment insights, and lifecycle follow-up on one record.
Where Vasto Educator excels
Integrated SMS and LMS with portals for assessors, trainers, students, corporates, and partners
Website integration, enrolments, e-commerce, invoicing, Xero/MYOB, alerts, scheduling, and reporting are publicly listed
Mobile learning and offline access are marketed for students
Published LMS Elearner, Premium, and Enterprise starting prices cater to RTOs at different stages
NAT migration tooling and AI-assisted assessment/authorship checks and suggested admin replies are publicly documented
Common reasons RTOs switch from Vasto Educator
Published prices are starting points; configured package pricing still requires an enquiry
Setup and training fees vary by package; extra administrators and data migration can add cost
The public FAQ states a three-month initial term for Starter and a 12-month initial term for Premium and Enterprise
The public site describes website integration rather than a hosted marketing-site, SEO, and custom-domain builder
SMS usage and the auspice partner portal can carry additional charges
Public AI features focus on assessment, authorship checks, and suggested replies rather than website generation, predicted completion, or approval-gated operational actions
Feature by feature
Feature comparison
See how RTObase compares to Vasto Educator across the features that matter most to Australian RTOs.
| Feature | RTObase | Vasto Educator |
|---|---|---|
| AVETMISS Reporting | Included | Yes |
| Student Portal | Included | Yes |
| Employer / Corporate Portal | Included | Yes |
| Partner / Co-Provider Portal | Not included | Optional |
| Online Enrolment | Included | Yes |
| Online Assessments | Included | Yes |
| Built-in LMS & eLearning | Included | Yes |
| Mobile Learning | Responsive web | Yes |
| Funded Training Tools | Business/Custom: QLD ATA; other states as extracts | Yes |
| Website Integration | Included | Yes |
| Built-in Website Builder | Included | Website integration |
| Custom Domain Website Hosting | Included | Not publicly documented |
| SEO Tools | Included | Not publicly documented |
| E-Commerce / Payments | Included | Yes |
| Xero / Accounting Integration | Included | Yes |
| Published Flat-Rate Pricing | $499 + GST Business | From $295 / $495 / $995 monthly |
| Self-Service NAT File Import | Included | Vendor-assisted |
| Vendor-Assisted Data Migration | Business migration support | $150/hour |
| AI Assessment Assistance | Not included | Violet / Winston |
| AI Page & Website Builder | Included | Not publicly documented |
| Automated Compliance Rules | Rule-based checks | Count not publicly itemised |
| AI Admin Agent (acts on your data) | Included | Not publicly documented |
| Predictive Lifecycle Insights | Included | Not publicly documented |
| Itemised 2025 Standards Mapping | Included | Not publicly itemised |
| Audit Trail | Included | Yes |
Vasto provides mature SMS/LMS workflows, six portal types, mobile learning, integrations, NAT migration and AI assessment assistance, with published package prices starting from $295/month. RTObase differs with a flat Business price, a hosted marketing website, predictive completion insights, and approval-gated admin actions. RTObase funded workflows require manual submission and authority-result reconciliation.
Feature comparison based on publicly available information. Contact us if any information needs updating.
Migration
How to migrate from Vasto Educator
If your current system can export AVETMISS NAT files, RTObase imports the student, program, unit and training-activity records they contain. You review everything before going live. NAT files do not carry every document, payment, note or communication from your old system.
Export your AVETMISS NAT files and any available student, course, enrolment, LMS, finance, and portal data from Vasto
Sign up for RTObase and complete the quick setup wizard
Upload your NAT files and review the imported training records
Set up your branded website, payments, online delivery, communications, and scheduled lifecycle messages in RTObase
Your data
What RTObase imports from your AVETMISS files
NAT files carry the regulated training records below. They are a migration starting point, not a complete copy of your former system.
Students & Demographics
Names, contact details, USI, date of birth, gender, indigenous status, disability information, and prior education.
NAT00080, NAT00085, NAT00090, NAT00100
Courses & Programs
Program IDs, course names, nominal hours, and all associated units of competency.
NAT00030, NAT00060
Enrolments & Activity
Training activity records, start/end dates, delivery modes, outcomes, and completion status.
NAT00120, NAT00130
Locations
Delivery location codes, addresses, postcodes, and state information.
NAT00020
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Ready to switch from Vasto Educator?
Sign up for RTObase, upload the AVETMISS NAT files from Vasto Educator, and review your records inside your new workspace before going live. No lock-in contracts, no hidden fees.