Compare
RTObase vs RTO Data Cloud
Compare flat-rate and usage-based RTO pricing. Bring your student records across from your existing AVETMISS NAT files.
One enrolment record
Learner, course, progress, payments and completion work stay together from start to finish.
The honest read
About RTO Data Cloud
RTO Data Cloud is a cloud-based RTO student management system with public pay-as-you-go pricing, e-learning, compliance reporting, website integration, Moodle, accounting integrations, and no locked-in contracts. RTObase is built for RTOs that want a predictable $499 + GST Business plan, built-in website, payments, AI workflows, and lifecycle follow-up without daily user charges.
Where RTO Data Cloud excels
Transparent public pricing with a low $132/month base plan and no setup fee
Direct RTO SMS positioning with AVETMISS, CRICOS, state subsidy reporting, USI, e-learning, and website integration
Usage examples are published for single-admin, medium, and large RTO scenarios
Moodle integration, accounting integrations, LLND assessment capabilities, and in-system support are publicly listed
No locked-in contracts or annual licence fees are promoted on the pricing page
Common reasons RTOs switch from RTO Data Cloud
Pricing scales with user count; published scenarios reach $613.80/month for seven users and $2,139.50/month for 26 users
Daily user billing can be harder to forecast than a flat monthly Business plan
No public built-in RTObase-style website builder, SEO tooling, AI page builder, or AI admin agent found
Website integration is not the same as a hosted custom-domain marketing website with built-in SEO tools
The AVETMISS data import service price appears inconsistently as $1,100 and $1,110 on the pricing page
Feature by feature
Feature comparison
See how RTObase compares to RTO Data Cloud across the features that matter most to Australian RTOs.
| Feature | RTObase | RTO Data Cloud |
|---|---|---|
| AVETMISS Reporting | Included | Yes |
| State Subsidy Reporting | Business/Custom: QLD ATA; other states as extracts | Yes |
| CRICOS / CoE Workflows | Business/Custom; manual PRISMS handoff | Yes |
| USI Verification | Included | Yes |
| Student Management | Included | Yes |
| Online Enrolment | Included | Yes |
| Built-in LMS & eLearning | Included | Yes |
| Moodle Integration | Not included | Yes |
| Accounting Integrations | Included | Yes |
| Website Integration | Included | Yes |
| Built-in Website Builder | Included | Website integration |
| Custom Domain Website Hosting | Included | Not publicly documented |
| SEO Tools | Included | Not publicly documented |
| Flat $499 + GST Business Pricing | Included | Not included |
| No Daily User Charges | Included | Not included |
| Self-Service NAT File Import | Included | Not publicly documented |
| Vendor-Assisted AVETMISS Import | Business migration support | $1,100 / $1,110 published |
| AI Page & Website Builder | Included | Not publicly documented |
| Automated Compliance Rules | Rule-based checks | Compliance framework |
| AI Admin Agent (acts on your data) | Included | Not publicly documented |
| Predictive Lifecycle Insights | Included | Not publicly documented |
| Record-Level Audit Trail | Included | Not publicly documented |
RTO Data Cloud publishes a $132 base price plus daily user charges and offers a paid AVETMISS import service. RTObase publishes a flat $499 + GST Business plan with no daily user charges and includes a hosted website, payments, predictive enrolment insights, and AI-assisted workflows. RTObase funded workflows require manual submission and authority-result reconciliation.
Feature comparison based on publicly available information. Contact us if any information needs updating.
Migration
How to migrate from RTO Data Cloud
If your current system can export AVETMISS NAT files, RTObase imports the student, program, unit and training-activity records they contain. You review everything before going live. NAT files do not carry every document, payment, note or communication from your old system.
Export your AVETMISS NAT files and any available student, course, enrolment, LMS, and finance data from RTO Data Cloud
Sign up for RTObase and complete the quick setup wizard
Upload your NAT files and review the imported training records
Set up your branded website, payments, online delivery, AI workflows, and scheduled lifecycle messages in RTObase
Your data
What RTObase imports from your AVETMISS files
NAT files carry the regulated training records below. They are a migration starting point, not a complete copy of your former system.
Students & Demographics
Names, contact details, USI, date of birth, gender, indigenous status, disability information, and prior education.
NAT00080, NAT00085, NAT00090, NAT00100
Courses & Programs
Program IDs, course names, nominal hours, and all associated units of competency.
NAT00030, NAT00060
Enrolments & Activity
Training activity records, start/end dates, delivery modes, outcomes, and completion status.
NAT00120, NAT00130
Locations
Delivery location codes, addresses, postcodes, and state information.
NAT00020
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Ready to switch from RTO Data Cloud?
Sign up for RTObase, upload the AVETMISS NAT files from RTO Data Cloud, and review your records inside your new workspace before going live. No lock-in contracts, no hidden fees.