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RTObase vs RTO TEAMS
A web-native alternative to RTO TEAMS. Bring your student records across from your existing AVETMISS NAT files.
One enrolment record
Learner, course, progress, payments and completion work stay together from start to finish.
The honest read
About RTO TEAMS
RTO TEAMS is an established college-management platform covering applications, finance, academics, compliance, agents, and marketing. Its current usage-plan page publishes monthly active-student tiers with setup, migration support, and initial training included. An alternate TEAMS site still describes a lifetime licence with ongoing usage fees, so confirm which offer applies.
Where RTO TEAMS excels
Broad college-management coverage across applications, finance, academics, compliance, marketing, agents, and templates
Student portal, AVETMISS export, enquiry management, webform creation, and class allocation are publicly listed
Xero, MYOB, Moodle, and Catapult integrations are publicly marketed
AI SMS and email generation plus scheduled reporting are marketed as new features
Published monthly plans start at $495 for up to 100 active students, with unlimited users and no lock-in
Common reasons RTOs switch from RTO TEAMS
Monthly active-student tiers run from $495 to $2,995 before a quote-only 3,001+ tier; the page does not state the GST basis
The alternate lifetime-licence offer and current monthly pricing use different commercial terms; confirm the applicable offer in writing
AI appears focused on SMS/email generation, not predictive lifecycle insights or AI website/content/admin workflows
No public built-in marketing website builder with SEO and custom-domain hosting found
Positioning is college-wide and agent/marketing heavy, which may be more than a domestic short-course RTO needs
Feature by feature
Feature comparison
See how RTObase compares to RTO TEAMS across the features that matter most to Australian RTOs.
| Feature | RTObase | RTO TEAMS |
|---|---|---|
| AVETMISS Reporting | Included | Yes |
| Student Portal | Included | Yes |
| Online Enrolment | Included | Yes |
| Online Assessments | Included | Not publicly itemised |
| Agent Management | Business/Custom: agent register and checks | Yes |
| Integrated Marketing Module | Not included | Yes |
| Report Scheduler | Basic | Yes |
| AI SMS / Email Generation | Included | Yes |
| Built-in Website Builder | Included | Not included |
| Custom Domain Website Hosting | Included | Not included |
| Modern UI/UX | Included | Yes |
| Stripe Connect Payments | Included | Not included |
| Self-Service NAT Import | Included | Not publicly documented |
| Native eLearning Authoring | Included | Not included |
| AI Page & Website Builder | Included | Not included |
| Rule-based compliance checks | Included | Not included |
| AI Admin Agent (acts on your data) | Included | Not included |
| AI Support Assistant | Included | Not included |
| Employer Management | Included | Yes |
| Xero / Accounting Integration | Included | Yes |
| SEO Tools | Included | Not included |
| Published Flat-Rate Business Plan | Included | Not included |
| Itemised 2025 Standards Mapping | Included | Not publicly itemised |
| Audit Trail | Included | Yes |
| Monthly Active-Student Pricing | Flat Business plan | From $495/month; usage tiers |
| Unlimited System Users | Included | Yes |
RTO TEAMS publishes monthly active-student pricing with setup, migration support, and initial training included. Its alternate site retains lifetime-licence wording, so confirm the offer and GST basis. RTObase includes a hosted website and SEO, payments, AI-assisted operations, and lifecycle follow-up. Its Business/Custom agent register supports due-diligence checks.
Feature comparison based on publicly available information. Contact us if any information needs updating.
Migration
How to migrate from RTO TEAMS
If your current system can export AVETMISS NAT files, RTObase imports the student, program, unit and training-activity records they contain. You review everything before going live. NAT files do not carry every document, payment, note or communication from your old system.
Export your AVETMISS NAT files and any available student, enrolment, finance, and portal data from RTO TEAMS
Sign up for RTObase and complete the quick setup wizard
Upload your NAT files and review the imported training records
Set up your branded website, enrolment forms, LMS, payments, and scheduled lifecycle messages in RTObase
Your data
What RTObase imports from your AVETMISS files
NAT files carry the regulated training records below. They are a migration starting point, not a complete copy of your former system.
Students & Demographics
Names, contact details, USI, date of birth, gender, indigenous status, disability information, and prior education.
NAT00080, NAT00085, NAT00090, NAT00100
Courses & Programs
Program IDs, course names, nominal hours, and all associated units of competency.
NAT00030, NAT00060
Enrolments & Activity
Training activity records, start/end dates, delivery modes, outcomes, and completion status.
NAT00120, NAT00130
Locations
Delivery location codes, addresses, postcodes, and state information.
NAT00020
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Ready to switch from RTO TEAMS?
Sign up for RTObase, upload the AVETMISS NAT files from RTO TEAMS, and review your records inside your new workspace before going live. No lock-in contracts, no hidden fees.